Approved Constitution

SHREWSBURY ABERYSTWYTH RAIL LIAISON COMMITTEE

Constitution

SHREWSBURY TO ABERYSTWYTH RAIL LIAISON COMMITTEE

CONSTITUTION – reviewed 23rd June 2020

1 INTRODUCTION

The Forum shall be called the SHREWSBURY ABERYSTWYTH RAILWAY LINE LIAISON COMMITTEE

(Hereinafter referred to as the Committee – SARLC)

2 Objects

The objects of the Committee shall include:

Discussion on common issues between its membership regarding the main line between Shrewsbury and Aberystwyth

To receive updates on matters affecting the main line from Arriva Trains Wales, Network Rail, Rail Partneship, Police and other relevant bodies.

To influence and aid enhancements to the main line services betweenShrewsbury and Aberystwyth.

To deliver the objectives set in the current SARLC Plan 2020-2025

3 Membership

3.1 Membership shall be open to Ceredigion, Gwynedd, Powys and Shropshire County Councils, Town & Community Councils who have a station along or are close to the line, Cambrian Rail Partnership, Aberystwyth University and SARPA, the Train Operator, Network Rail, TraCC, British Transport Police, Passenger Focus.

3.2 Welsh Government Officers, local MP’s and AM’s will also be invited to the meeting.

3.3 There shall be no Membership fees unless so agreed at the General Meeting.

3.4 All members joining the Committee shall be deemed to accept the terms of this Constitution.

3.5 There are no restrictions on the number of members who may attend such meetings.

4 Management

4.1 The affairs of the Committee shall be conducted at the Committee Meetings by the elected officers of SARLC.

4.2 The Officers of the Committee who shall be honorary shall consist of the Chairman, Vice-Chairman and Secretary/Treasurer who shall be elected at the first meeting following a local government election and shall serve until the next Local Government Election unless a resignation is received.   The annual accounts shall be presented at the first available meeting following 31st March each year.

If the post of any officer should fall vacant after such an election and before the meeting following a Local Government Election, the Committee shall have the power to fill the vacancy in the interim.

4.3 All Officers shall be members of the Committee.

4.4 There shall be an Executive comprising the Chair, Vice Chair, Chair (Cambrian Coast Conference) and the Secretary to deal with matters between general meetings of the Committee.

5 General Meetings

5.1 The Committee shall hold a Annual General Meeting as soon as possible following the 31st March each year.

5.1.1 At the general meeting the meeting shall elect the Chair, Vice Chair and Secretary/Treasurer if there is a vacancy.

5.1.2 Consider changes to the Constitution.

5.1.3 Appoint independant examiners for the Committee accounts. (if appropriate)

5.1.4 Approve the annual accounts of the Committee.

5.2 Extraordinary and annual General Meetings

There shall be an Annual General Meeting held as soon as possible following the 1st July each year to approve accounts, changes to the constitution and conduct any elections if required within this constitution.

An Extraordinary General Meeting shall be called by an application in writing to the Secretary supported by at least six members of the Forum. The Chair and Secretary shall also have the power to call an Extraordinary General Meeting through the Secretary.

5.3 Notices.

At least 14 days notice shall be given to all members of any Extraordinary General Meeting.

Such notice to be given via the Web Site at http://shrewsburyaberystwythrailway.org and in writing.  (Notice shall be deemed to be given if it is posted on the web site) but shall also be emailed to each member.

5.4 Voting

5.4.1 With the exception of changes to the Constitution, decisions put to a vote shall be resolved by simple majority at ordinary meetings.

5.4.2 The Chairman shall hold a deliberative as well as a casting vote.

5.4.3 At all meetings, each elected representative present shall carry one vote.

5.5 Quorum

The quorum at Meetings shall be at least 6 members.

5.6 Changes to the Constitution

5.6.1 Any change to the Constitution shall require a two thirds majority of those present and eligible to vote at a General Meeting.

5.6.2 Notice shall be given to all voting members of any General Meeting as specified in 5.3 and then any proposal to change the Constitution shall be submitted in writing to the Secretary at least 14 days prior to the meeting.

5.6.3 All proposals for changes to the Constitution shall be signed by two members eligible to vote a General Meeting.

6 Finance and Accounts

6.1 The financial year end shall be 31st March.

6.2 The Secretary/Treasurer shall be responsible for the preparation of annual accounts of the Forum.

6.3 The accounts shall be independantly examined (if requested by the Annual Meeting) by an independent person elected by the annually by the Annual General meeting.

6.4 All cheques drawn against any funds shall be signed by the Secretary/Treasurer and one other nominated office-bearer.

6.5 A financial report shall be given at each meeting held.

6.6 The Committee shall be financed by contribution of grants from the County Councils in amounts as agreed from time to time by the Committee. Such grants to be annual.

At present the grand aid requested is £250pa from Powys, Ceredigion, Gwynedd and Shropshire Councils.

7 Bye-laws

The Committee shall have the power to publish and enforce such bye-laws as the membership feels necessary to govern the activities of the Forum.

8. Meetings of the Committee

The Committee shall meeting generally in March, July, September and November. (however dates may vary by agreement)

8.1 The meetings shall be held in The Machynlleth Bowlign Club.

8.2  There shall be meetings held in as agreed  jointy with the Cambrian Coast Liaison Conference.

8.3 Further meetings can be held as needed depending upon circumstances.

9 Expulsion of Members

The Committee shall operate a fair system for deciding upon the expulsion of a Member as laid down by the ‘Law of Natural Justice’.

10 Web site

The secretary shall maintain a web site with information for its membership and the address of such site will be hosted at http://shrewsburyaberystwythrailway.org/

The web site to include dates of meetings, agenda, minutes, news and up to date information.

11 Dissolution

In the event of the dissolution of the Committee, any assets thereof shall not be distributed amongst the members of the Committe in any way whatsoever but must be allocated to charity.

RAR/23rd June 2020